BI and Tech

BYOD - Mobile Working

Almost half of all UK residents own a smartphone and the number of devices being sold around the world is increasing every year. Combined with the falling price of laptops and tablets and the increase in mobile working and this has led to larger numbers of employees wanting to use their own devices for work related activities. Bring Your Own Device (BYOD) is a growing trend which can deliver benefits to an organisation, but there are also many risks that require careful consideration. Businesses that allow employees to use their own devices can experience increased mobility, greater job satisfaction and improvements in efficiency. Employees are also more likely to work longer and be more productive, typically outside normal office hours, as it is much easier for them to check their work email from one device. The IT department can potentially save money as it has fewer computers and devices to support, as employees are responsible for maintenance and upgrades. In turn this allows the IT department to focus on other issues, as it reduces the amount of time spent on helpdesk calls. Companies with a modern approach to working, who allow working from home and mobile working, facilitated with BYOD, can help to attract employees and retain them in the long run.

Data Security

There are also a number of risks with a BYOD approach and the most common revolve around data protection, data loss and security. If an individual’s device is lost or stolen, there is the added risk of compromising company information as well as losing company data. Over the years there have been a number of embarrassing stories about lost or stolen laptops containing government information or bank details. If the worst should happen and a laptop is lost, there is also the potential damage to a company’s reputation and image. These risks are not insurmountable, but a business needs to be fully aware of the implications of a BYOD strategy before adopting it and they should look to implement robust and vigorous security measures. Strong authentication, data encryption, and device protection will go partway to solving the problems, but it will also require a shift in employee attitude to take security seriously. As well as working on individual files on a day to day basis, mobile workers will need to access a wide variety of information for analysis, reporting and monitoring. Downloading files to their device is time consuming and there is still the increased risk associated with storing data locally.

Business Intelligence Solution

As an alternative, a business intelligence solution allows organisations to analyse large amounts of data without downloading any files to a laptop, tablet or mobile phone. All data is viewed in a web browser and no information is stored on the device. In addition the Panintelligence BI solution has multiple layers of inbuilt security and a flexible and modular configuration to fit within your infrastructure. All users accounts are password protected and each has a configurable role, so that each person only has access to charts and data that are relevant and useful. Mobile working is only set to increase and organisations that want employees to be more efficient while on the move should consider a BYOD policy, but also look closely at dashboard reporting software as a secure way to provide access to company data.

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